Workday VNDLY Insights | Part Two
Workday VNDLY: Turning Strategy into Results
Best practices for configuration, alignment, and adoption that drive measurable business outcomes
November 10, 2025
From Strategy to Results with Workday VNDLY
In Part One of this blog series, we explored the strategic foundation for Workday VNDLY, including governance and worker classification. In this Part Two, we focus on translating that strategy into measurable results through clear configuration, alignment with Workday, and strong adoption.
Workday VNDLY includes three highly configurable modules: Extended Workforce Management, Statement of Work, and Worker Profile Management. The flexibility is powerful, enabling tailored workflows, approvals, and compliance steps that fit how your business operates. Without a clear design, teams often recreate legacy pain points — long approval chains, redundant onboarding, and inconsistent compliance across regions.
At Helios Consulting we help clients design configurations that are intuitive, scalable, and aligned to business goals. Our team guides process mapping, workflow design that balances compliance and speed, role-based approvals that reduce bottlenecks, and phased rollout strategies that allow continuous optimization.
Connecting Workday and VNDLY Requires Thoughtful Planning
One of VNDLY’s most valuable strengths is how it aligns with Workday HCM and Financials. Success depends on planning, coordination, and a clear understanding of how data and processes flow between systems.
Common challenges include misaligned cost centers that break reporting, duplicate or incomplete worker records that affect access and pay, security roles that create approval bottlenecks, and inconsistent processes across regions.
Align These Areas First
- Worker creation and updates — avoid duplicates and ensure clean identifiers
- Costing and financial allocations — align hierarchies and account structures
- Approval workflows and access controls — match your intended governance model
- Reporting and analytics — define the total workforce view you need
Key considerations: Are Workday processes designed to support contingent labor? Do you have the right governance and change resources? How will you ensure data quality and manage change control?
The Metrics That Matter: Translating VNDLY into Business Results
A strategic approach to VNDLY increases visibility, control, and agility across the extended workforce. The difference between a functional rollout and a transformational one is clear: the former automates steps; the latter reshapes how workforce decisions are made.
Five Outcomes to Target
- Speed and Agility — reduce time to fill. Centralize requisitions, approvals, and communications. Many programs achieve a 20–40 percent reduction in time to fill.
- Financial Control — expand spend under management. Bring contingent labor and SOW under one governance model. Clients often see 15–30 percent improvement within year one.
- Risk and Compliance — minimize exposure and cost. Combine VNDLY’s compliance features with strong governance to reduce management costs and lower risk.
- Visibility and Insight — measure the total workforce. Connect data across Workday HCM, Finance, and VNDLY to create a single source of truth and enable better build versus buy decisions.
- Adoption — the real measure of success. Drive training, supplier enablement, and feedback loops to improve experience and results.
Adoption Checklist
Role-based training for managers and suppliers- Supplier enablement resources and clear support channels
- Reporting to track adoption and identify bottlenecks
- Feedback loops to continuously improve experience
- Executive sponsorship to reinforce platform value
Turn Your Workday VNDLY Strategy into Results
Helios Consulting helps organizations design, configure, and optimize Workday VNDLY programs that deliver measurable outcomes, visibility, compliance, and control across every part of the workforce.
Our team has deep experience with Workday implementations, helping clients build governance frameworks and deploy contingent workforce solutions that align with your broader operating model.
Get in touch: info@helios.consulting | Contact us
Continue Your Workday VNDLY Journey
Want to see how these best practices come to life? Watch our on-demand webinar featuring Pitney Bowes, where we share how Helios Consulting helped transform contingent workforce management with Workday VNDLY.
